How to Edit a Text-Editable PDF Design

by Danielle

One of the biggest worries people seem to have about text-editable PDF files is whether they are tech-savy enough to edit the files themselves. I can assure you, you most definitely are!

I'm going to walk you through the process; from downloading and opening the files to navigating Adobe Reader like a pro!

You can experiment along with me on this free, text-editable Sample Invitation:

- Download the free Sample Invitation here

- Download the free version of Adobe Reader here


To Open Your Downloaded Files


1. After you have downloaded your files, a couple of different things may happen depending on your computer and how it handles files:

  • For Macs, the file should open automatically upon completion of the download. If it doesn’t, you can go to your “Downloads” folder, find the downloaded file, and double-click on it to open it in Adobe Reader.
    • Double-clicking on a zip file will open the folder. You’ll be able to double-click on the file you want to work on, and it will open in Adobe Reader automatically.
  • For PC's, you will be asked if you want to open it. Yes! You do! This dialog box should then pop up for you.  I put a little arrow on the screen shot below so that you can see the files. Double-click the file you want to work on, and it will open in Adobe Reader automatically.

To Edit Your Files

Okay! Now, we are ready to start editing!

This is what the file will look like once it's opened in Adobe Reader:

The "Brown Paper Moon Designs" text shown is not editable, as it is part of the background design on this free practice download. The first thing to do is make sure that the whole design can be seen...


Pull down the "View" menu to show the design at 100%. This adjusts the size of the image so that the whole invitation can be seen at once. Makes it much easier to edit!

Perfect - Now I can see everything I want to work on!

Okay, so now we can really get started. Let's enter some text!

To begin, click anywhere on the design. The cursor will most likely land at the top of the page. Because of the background design, I'll want to move my cursor down the page so that any text entered can be easily read. To do this, press the "Enter" (PC) or "Return" (Mac) key until the cursor is about where you'd like the text to be. It doesn't have to be perfect, as this can easily be adjusted later, just close enough for now. Everything should already be centered, so start typing and use the "Enter/Return" key to start each new line, as normal.

That looks pretty good already!

I think it could be bigger and in a prettier font, don't you? Highlight all the text in order to change it all at once.

Go to the top of the screen to find the pull-down menu titled "View". Choose "Show/Hide", then "Toolbar Items", and finally "Properties Bar". The Properties Bar is the awesome tool that will allow you to change the fonts, the font sizes, font colors, and line spacing.

Adobe Reader can be quirky, depending on your computer and operating system, so you *may* need to do this whole process *each and every time* you make a change. Doesn't mean it's broken or not working correctly, so don't worry about that! Once you learn how to find the Properties Bar once, it's easy to find every time!

And there you go! I made some changes to the font and the font size for the names, and the same for the text below the names. I could even make them italicized. 

Now, you know how to edit text on Adobe Reader!


For extra credit, read onto our next tutorial to see how to download a new font to your computer!